Refund Policy

PREAMBLE 

Members of the Chilliwack Curling Club are required to pay curling fees in full prior to the start of the season, however, due to unforeseen circumstances, may not be able to complete the schedule. 

POLICY 

It is the policy of the Chilliwack Curling Club to consider refunds for Members who must withdraw from regular league curling. 

GUIDELINES 

A prorated refund, based on the number of games remaining in the curling schedule for the member, will be granted by the Manager for the following reasons: 

1. Proof of illness or injury (medical certificate) leaving the member unable to curl for the balance of the current season. 
2. A member has received an employment transfer (letter from employer) to another location. 
3. Other refund requests may be granted at the discretion of the Manager 

PROCEDURES 

1. An application for refund must be presented to the Manager in written form and signed by the member in a timely manner.
2. The note should include the number of league games played and the reason for withdrawal. 
3. The Manager, who may consult the Board of Directors, is responsible for the overall implementation of this policy.
4. In the event of unforeseen circumstances, the board would exercise discretion on awarding refunds.

Created April 20, 2021

Revised :

PREAMBLE

A Honourary Lifetime Member shall enjoy all the privileges of membership in the Chilliwack Curling Club without payment of membership fees for curling from the time of their designation, for life. In order for a Member to be recommended for a Honourary Lifetime Member, their contribution to the Club must have been significant, visible and of enduring benefit to all or a majority of the Club Members.

POLICY

It is the policy of the Chilliwack Curling Club to officially recognize members and former members who have made significant contributions to the Chilliwack Curling Club. A Honourary Lifetime Member shall be members to whom the voting members of the club have awarded this distinction upon the recommendation of the Board of Directors. This honour is in recognition of a person's meritorious service in the development of the club and / or club activities. 

CRITERIA

The considerations for nomination should include, but are not limited to the following:

• The member shall have been a member in good standing of the Chilliwack Curling Club for a period totaling a minimum of 20 years.
• May have served on the club executive or as a Club/Competitive coach
• Performed a substantial form of service or contribution to the CCC for a minimum of 20 years. Examples of service to the CCC could be any of the following:

                · Service as a member/chair of a Club Committee

                · Assisting with instructional sessions especially for new or youth curlers

                · Member of the Club’s fundraising activities

                · Coordinator of a Club league(s)

                · Coordinator of a Club-sponsored bonspiel(s)

                · Assisting with, or coordinating special events at the Club

                · Represented the CCC at various curling events

                · Person has been instrumental, through voluntary work, in the development of the club 

                  and or club activities.

• Recognized promoter of the Chilliwack Curling Club’s image within and outside the club either through their on-ice performance or through other channels.
• A dedicated long term member who is entering their senior years of curling, a member who has consistently and unselfishly worked and curled for many years,
• A member who has helped in the building and maintenance of the club, for example, helping with the ice installation and removal, decorating and painting or cleaning etc
• A member who:

                · has helped to promote and encourage curling by taking in new curlers, and by 

                  participating in local and out-of-town functions. 

                · is consistently a good Sport in all situations, is respectful of people and property on 

                  and off the ice!

PROCESS

1. Honourary life members shall be nominated from members of the CCC in good standing.
2. Nominations   will be submitted in writing or via email by the last day of February of the curling year.
3. The email shall address all seven points under criteria.
4. The Board of directors will review all applications and approve the nomination by a majority vote.
5. The Honorary Life Member will be announced at the next Annual General Meeting or at a time the CCC Board of Directors deems appropriate.

SUMMARY

• A commemorative award plaque will be given to the Honourary Life Member.
• All Honourary Lifetime Member’s names will be displayed on a plaque at the CCC.
• A member who is awarded an Honorary Lifetime Membership shall not be required to pay fees to curl in regular leagues. This fee exemption does not apply to bonspiels and other special events.
• An Honorary Lifetime Member will be entitled to attend and vote at all annual and general   meetings of the Club and hold office therein and to exercise all Club privileges for their lifetime.

Developed: February 26, 2021

Revised:

PREAMBLE 

It is imperative that the newly elected Board members be brought up to date on the current policies and initiatives in progress. An orientation meeting shall be conducted to help these new Board members adjust to their new positions.

POLICY

It is the policy of the Chilliwack Curling Club to enable newly elected Board members to quickly transition from Club members to Board members. 

GUIDELINES 

Items to be covered during the orientation meeting:

1. The Mission and Vision statements and Strategic Plan of the CCC Board. 
2. Length of terms, team descriptions and expectations of Board members. 
3. Explanation of how Board meetings are conducted, including copies of minutes from past meetings. 
4. Policy Manual review. 
5. Review of CCC financials and current projects. 

PROCEDURES

The orientation meeting must be held within two months of being elected or appointed/elected and will be chaired by the President and/or designated Board member. 

Created: April 20, 2021

Revised:

POSITION 

Board Member 

AUTHORITY AND RESPONSIBILITY 

The Board of Directors is the legal authority for the Chilliwack Curling Club. As a member of the Board, a Board Member acts in a position of trust for the community, and is responsible for the effective governance of the organization.

REQUIREMENTS 

Requirements of Board Members include: 

1. Commitment to the work of the Chilliwack Curling Club 
2. Knowledge and skills in one or more areas of the Board governance: policy, finance, programs, personnel, advocacy or any areas of expertise and experience conducive to the effective functioning of the board.
3. Willingness to serve on or chair strategic functional committees.
4. Expected to attend monthly Board meetings, assigned committees and annual general meetings.
5. Support of special events
6. Support of, and participation in, fund-raising events 
7. Other related duties as deemed necessary and appropriate by the board.
8. Confidentiality is expected for discussions during in-camera sessions.

TERM

• Directors are elected by the membership at the Annual General Meeting. Directors serve a three-year term or a shorter term depending on the term left on positions left vacant due to resignation or for medical or other reasons.
• Directors may be released prior to the end of the elected term, by resigning, or in accordance with the Chilliwack Curling Club’s bylaws. 

GENERAL DUTIES 

A Board Member will undergo an orientation session and will be made fully aware of organizational matters, and participates in the Board’s deliberations and decisions in matters of policy, finance, programs, personnel and advocacy.

Created: June 24, 2021

Revised: